This will be a short post today to make up for not posting last week.  I’ll get back on track later this week, I promise.

What is keeping you from leveraging today’s technology to provide stellar customer service?  I’ve noticed a trend in the reasons I’ve heard from small business owners and it ISN’T money.  This surprised me because you’d expect the main reason to be cost.  In today’s economy cost IS something to consider and any changes or additions to the technology you use to support your business should be carefully thought out and carefully planned and implemented.

No, the reasons I hear most start like this:  ”I still have to…” or “I would have to change…” or “I want…” – in other words, it is all about the business owner, not at all about the customer.  When I hear sentences that start with these phrases the following questions come to my mind:

When I hear “I still have to…” or “I would have to change…” I wonder, have you taken the opportunity to rethink your operational processes?    You might not need that step any more.  Or I wonder if you really understand the solutions you are considering.  For example, if your response to putting in functionality for customers to self-schedule appointments is “I still have to call them to confirm or change the appointment”, you may need to look at what the services provide.  Most of them allow you to apply rules to the appointments, maybe only existing customers can self-schedule or you can specify dates and times for appointments based on the service selected.  In addition, most of the services include functionality that automatically emails confirmations and reminders for you.
When I hear “I want…” my ears really perk up – this is where it is GENERALLY about you, your sales technique and need to deal with your customer in a way you are comfortable with, your needs and not your customer’s.  When you start with “I want…” keep in mind that today’s culture is getting more technology-savvy and more technology-centric.  Your customers have lots of options on how to interact with business and more and more often they want to choose their communication channels and deal with your business when it is convenient for them.

If you keep thinking “I want…” instead of “They want…so I should…” you may find yourself left behind your more open minded and progressive competitors.

As a small business owner we want to help our customers personally, to meet with them face to face or talk to them on the phone so that we build a connection and a relationship. Unfortunately, sometimes our customers want to help themselves. When you allow customers to help themselves, where it makes sense, you empower them to get what they need when they need it. In the long run they are more likely to come back to you for additional products and services.   It doesn’t have to be an either/or scenario – why not allow them to choose between self-service or in-person service?

So what do I mean by self-service? It can mean different things to different companies:

• As I mentioned in an earlier post, services firms can allow their customers to set appointments online.  You can tell from this post I am a big fan of being able to set appointments online at my own convenience.  It may not always make sense but is something to consider.
• Companies that have a product can include product manuals and warranties online.  This one has become near and dear to my heart lately; I have a 10-year-old son and I probably don’t have to tell you that instructions and new toys/games/whatevers they belong to are soon parted.  Just last night I had to go online to find the instruction manual for the rock-tumbler he got for his birthday.  What a relief!
• Firms that share a lot of documents with their customers can set up portals to allow them access and share documents.  Tools vary in their sophistication and include (but are certainly not limited to) Dropbox, Box.net, Google Docs, Basecamp, et al.
• If you regularly do business with a customer why not present the invoices online?  Any then maybe even PAY online?  Cool, huh?  There are a lot of options for this and it is a topic worthy of its own post so we’ll leave it at that for now.
• Online ordering or online quote capabilities have been around a long time but it is surprising how many companies still don’t use them.  I think the mindset is that they want the prospect to all or come in so they can sell them in person.  Certainly some products and services are too complicated to handle online but, honestly, most aren’t.  I for one will likely look for another service provider if I can’t get at least a semblance of a quote online before I pick up the phone.

As you can see, there are a lot of ways for you to provide service to your customers online.  The additional benefit is that not only will you make your customer’s happy, you’ll reduce the customer service load on your employees, perhaps even freeing them up for other revenue generating task.  Sounds like a good deal all around to me!

Have you considered adding customer self-service to your small business technology plan?

In an earlier post I touched on Google’s Local Business Listings in the context of other available online exposure resources for small businesses.  There have been a few recent developments that make me realize that I should dive a bit deeper into this topic.

Google has  had Local Business Listings for a number of years and there are some good really good things about it.  First, what it is: it is essentially a free advertising space on Google.  And every business can have one.  In fact, most businesses may already have one and not know it.  How is that?  Google  aggregates company data from a number of resources and creates  default listings for all the businesses it finds.  As a business owner, you can add a listing if there isn’t already one or “claim” yours if it is already there.

Which brings us to Reason Number 1 to pay attention to the listing for your company – it is there and you may not even know about it.  Which means it might not even contain the right information.  And that can’t be a good thing – you don’t want a potential customer finding your listing but calling a wrong number.  So as soon as you are done reading this post you should go right out and check your listing.  On second thought, you should go right now.  I’ll wait.

Since you have a listing whether you want it or not (and why would you not want free advertising?) let’s talk about Reason Number 2 to check the listing – the better the QUALITY of the listing, the better chance that your listing will show up in the “7-pack” or the list of  local businesses associated with a map.  This placement is different from your regular search placement which is heavily affected by SEO (but the placement of the 7-pack itself CAN affect your overall placement in search results.).   Now Google isn’t likely to share their algorithm but a lot of smart folks (here is one source)  have spent time studying this and, while they don’t agree on the exact order, they do agree that these factors (among others) are likely to affect the placement of your business:

• local address (presumably the RIGHT one)
• good categorization
• location keyword in business description
• videos and pictures
• reviews
• the fact that the listing is “claimed” by the business owner who presumably ensured it is correct and complete

Reason Number 3 to check your local listing is that Google recently (like last week) rolled out a new feature called “near me now” (as opposed to “hear me now” of course) that is available on iPhones and Android devices.  Essentially, if you have one of those devices and go to the main Google screen you can elect, by allowing your device to share your location, to see business that are near that location.  Here is a good article about the “near me now” functionality that includes screen shots and a cutesy video.  Of course, for your business to have a chance of showing up when folks are in your neighborhood looking for exactly the service you provide, it needs to have a good address.

So now you have a nice, complete, correct, good-looking listing.  You can just ignore it now and let it do its thing, right?  WRONG!  Reason Number 4 to pay attention to your listing on a regular basis is that there are bad bad people out there that may hijack your listing.  When they do this they leave your listing intact but do things like change the phone number or the url for the website so THEY get all your hard-earned leads instead of you.  This article talks about how listings get hijacked and unfortunately sometimes getting it fixed with Google can be a pain.  At this point I don’t have any good advice about how to avoid getting hijacked; for now, just be aware and check your listing regularly!  In the meantime, let’s hope Google is listening to the growing uproar and makes it harder to hijack listings soon.  The Local Business Listings are a good thing for small businesses in theory; issues like hijacking can turn a good thing into a bad thing in a hurry.

Here are 4 reasons to pay attention, regularly, to your Google Local Business Listing – have you checked yours today?